For nonprofit boards trying to be click to find out more good at what they do creating effective board of director minutes is a vital task. It allows all parties to observe how the board doing in achieving its goals. It also gives members to be accountable and assists the organization in being accountable to the funders.

The structure of meeting minutes is usually an art form, and can differ between organizations. However, some key aspects should always be mentioned. Those include:

A summary of the major issues discussed and the decision taken. Ideally, the board secretary will record the results of the votes (i.e. whether the motion was approved or not) and the reasoning behind each vote. This will allow the board to keep an official record in the case of a legal lawsuit.

If the board decides to enlist a committee to weigh a particular issue or transaction the minutes should clearly mention the decision and note the percentage of attendees who constitute a majority. The minutes should also state whether the committee has complete authority or is able to make a recommendation that will require approval by the board.

The person who records the minutes must be impartial. This is particularly important in legal proceedings, where minutes are often subpoenaed to determine the actions of an organisation. The presence of an independent third party to read the minutes is also useful to ensure they are accurate, impartial and accurate.